Welcome to the new PPSR

The replacement PPSR was launched on 1 October 2018.

This quick guide contains some useful information about the key changes we’ve made, and instructions on how to get access to, and to use, the new PPSR.

1. Getting on board

We’ve transferred your financing statement and secured party group (SPG) information (including PINs and passwords) to the new register.

Please note, however, we’ve not transferred:

  • existing PPSR user accounts, including your old user IDs, passwords and direct debit authorities and
  • financing statements that expired or were discharged prior to 1 January 2013.

Therefore, PPSR customers will each need to create a new PPSR online services account.

New Zealand Companies Office

View transcript

Transcript

Duration: 5:23

Audio

Welcome to this short video on setting up your PPSR account. If you're planning to both search and register on the PPSR, you'll need a RealMe username and password. RealMe is an initiative from the New Zealand government and allows you to securely access multiple online services. To access PPSR, you don't need to verify your identity with RealMe. You just need a RealMe username and password.

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Clicking create button

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To create a RealMe login, click Create at the top of the page. Select Create a RealMe Login, and follow the instructions to create a username and password.

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Scrolling down page titled Set up your account. Several boxes to fill in for contact information, password, pin, terms of use

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If you already have a RealMe login, use the Login button at the top of this page. Log in with your RealMe now.

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Clicking blue Log in button. Activation code screen

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When you log in to the PPSR with RealMe for the first time, you'll be given two options.

If you're creating a new account, select I Don't Have an Activation Code, and click the Register New User button. If you'll be inviting others to use the account, or if you are an API customer, leave ticked "I want to create a PPSR organisation account" at the top of the page.

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Filling in form on page titled Register New User and clicking user agreement

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Complete your user and contact details, and confirm that you have read and agree to the terms and conditions and privacy statement. When you've finished, click Next.

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Clicking next button on the lower right

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On the Create My Organisation screen, provide the necessary information about your organisation.

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Using drop down to fill in category of business. Filling in contact information on the create my organisation screen. Scrolling down and clicking create organisation

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You'll then be taken to the user dashboard. You can pay for our online services a number of ways. If you wish to pay by direct debit, now's the time to set it up. All API customers must have a direct debit. To set up your direct debit from the dashboard menu, click on My Tools, and under Invoices and Payments, select Set Up My Direct Debit. Next, fill in your bank details as required.

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Filling in bank account

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Once you've saved your bank account details, you'll be emailed a direct debit form, which you will need to complete, sign, and email to us, or return by post to the address on the form.

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Personal Property Securities Register

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To view and manage your organisation's account information, in the dashboard menu, click on My Tools, and under Account, select My Organisation Details.

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View Organisation

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From here, you can manage your organisation details. If you wish to add an organisation user, click on the Add Organisation User button in the right bottom corner of the screen.

Enter the details for the user you wish to add.

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Filling in contact info on Add organisation user page

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At this point, you can grant administrator rights to this user.

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Clicking Admin User under contact last name

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And click on the Create User button. An activation code will be emailed to the new user. To manage user details and permissions, click on the hyperlinked user's name at the bottom of the View Organisation screen.

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Clicking Demo User on list of users for this organisation, status pending

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Then, on the View Organisation User Pending page, select Maintain the Organisation User. Organisation users, by default, have access to all PPSR services. As an administrator, you can, if you wish, restrict a user's permissions to creating and maintaining secured party groups and/or financing statements.

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Clicking Remove button, save user

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To log out, click the button in the top right hand corner. Please be aware that you will be logged out automatically if your session is inactive for more than four hours. If an organisation user account has been created for you by your administrator, you'll need to activate your account with the activation code sent to you by email. Back on the PPSR landing page, you'll need to log in using RealMe.

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Clicking Log in. Typing user name and password, clicking blue log in button. Activation code screen

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Click on "I have an activation code," and enter the activation code sent to you by email.

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Typing activation code and clicking continue

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Check your user details, amend if necessary, confirm that you have read and agreed to the terms and conditions and privacy statement, and then click on Save User. When you need to view and manage your user details, go to the dashboard menu, and select My Tools and My User Details. If you have any questions about setting up your account or anything to do with the PPSR, contact the Companies Office. Check out our Contact Us page for details.

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Logo, New Zealand Companies Office, Personal Property Securities Register. ppsr.govt.nz

Please contact us if you require a copy of a financing statement that has not been transferred.

2. Adding your existing secured party groups (SPGs) to ‘My Portfolio’

If you’ll be managing financing statements on the PPSR, you’ll need to first add your SPGs to the ‘My Portfolio’ section on the dashboard. You can do this by simply providing the SPG ID and password. This is a one-off requirement that saves your SPGs to your organisation's dashboard to allow quicker access to the groups that your organisation users manage.

New Zealand Companies Office

View transcript

Transcript

Duration: 6:55

Audio

Welcome to this short video on how to register and manage your financing statements on the PPSR. To begin registering financing statements, you must have a RealMe username and password.

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Login screen of the RealMe site Enters username and password

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When you log in with RealMe, you'll be taken straight to the user dashboard. To create or manage a financing statement, your secured party group must be added to My Portfolio.

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My Portfolio tab

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You can do this by creating a new secured party group, or by adding an existing one. To add a secured party group, click on Manage My Portfolio, and under Secured Party Groups, click Add to My Portfolio.

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Claim secured party group authority

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Enter your secured party group ID and password.

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Checkbox

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Confirm that you are authorised to manage the secured party group, and click on Continue.

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Cursor to continue

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If you only deal with one secured party group, we recommend that you set it up as your default secured party group.

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Checkbox, set as my default, then clicks confirm

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If you have set up a default secured party group, you can begin creating a financing statement from the dashboard menu option, PPSR Registrations and under Financing Statements, select Create. If, however, you manage multiple secured party groups, and you don't have a default, click on the hyperlinked Secured Party Group ID in My Portfolio.

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Cursor on hyperlink on main dashboard

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On the View Secured Party Groups screen, click on the Create Financing Statement button.

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Second button at top

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Within the Financing Statement Details tab, the expiry date will be defaulted to the maximum of five years. If you need to change this, click on the Expiry Date calendar icon, select a date, and then click Next Step -- Debtor Details. For this video, we have chosen a Debtor Organisation type. From the Add Debtor dropdown menu, select Organisation. Enter debtor organisation name or NZBN in the lookup.

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Dropdown list

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Select Debtor from the list, and complete the remaining information, and press Save.

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Scrolling down through text fields, contact address, person acting on behalf of Zooming on two buttons at left, Cancel, and Save. Clicks Save. Unclicked buttons underneath, Cancel, and Save and Exit

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Then click on Next Step -- Collateral Details. On the Collateral Details tab, enter the collateral details. For this video, we've chosen a motor vehicle as the collateral. Click the Add Collateral button, and in the Collateral Type dropdown menu, select Goods -- Motor Vehicles. Click the Add Collateral Item, and complete the required fields.

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Collateral details

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If you're unsure of the vehicle's VIN or registration numbers, you can look them up here. Complete vehicle details. We will pre-populate the remaining data from the motor vehicle register. Then click Save, and Next Step -- Secured Party Details. The secured party details are pre-populated from your secured party group.

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Cursor moves up

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Click Next Step -- Review.

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New page. Edit buttons for each field on right

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Check your details, and edit if required. If you want to finish the registration later, choose Save and Exit.

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Button at bottom left

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Once checked, click Register at the bottom of the screen. On the Payment screen, choose your preferred payment option. Select your preferred method of payment. You have a choice of three options -- credit, debit card, and internet banking. Direct debit is also available, but you need to set it up beforehand. The reference you enter for this transaction will appear on the invoice and invoice extract.

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Tax invoice details

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To finalise payment, click Process Payment.

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Clicks button at bottom

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Once you finish registering the financing statement, you will receive a verification statement by email and a separate email that includes the financing statement PIN.

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Dashboard

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Your registered financing statements will be displayed in the My Recently Finished Business tab on your dashboard. If you opted to save and exit, you will find the unfinished financing statement in My Unfinished Business. To manage your secured party group on the dashboard, under My Portfolio, click on the Secured Party Group ID hyperlink. Then click on the Secured Party Tools button, and choose the option you require.

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Dropdown

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To view the financing statements registered under your secured party group, select List All Financing Statements. On this page, you can search for a particular financing statement by registration number, or filter by financing statements status, registration, or expiry dates.

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Scrolling down

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To view or maintain a particular financing statement, select it from the list at the bottom of the page.

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Clicks hyperlink to show statement

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To manage your financing statement, on the View Financing Statement screen, click on the Maintain button, and choose the option you require. You will need the financing statement PIN to perform any of these actions.

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Dashboard

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To keep track of your financing statements, you can create reports. This is particularly useful for checking when financing statements are about to expire. To create a list, go to the dashboard menu, select Manage My Portfolio, and My Financing Statements.

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List appears

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On the List All Financing Statements for My Portfolio screen, financing statements are listed at the bottom, ordered by registration date, with the most recent first.

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Search bars and drop downs

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You can search by financing statement registration number, or filter by financing statements status, registration, or expiry dates.

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Types in expiry date, then drop down to change option to between. Second date appears

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Listed financing statements can be exported in a CSV file. You can download, print, or email this list.

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Buttons above list

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If you have any questions about registering on the PPSR or anything else to do with the register, contact the Companies Office. Check out our Contact Us page for details.

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New Zealand Companies Office, Personal Property Securities Register, ppsr.govt.nz

3. A new form of identification – the New Zealand Business Number (NZBN)

The New Zealand Business Number (NZBN) is a unique, globally recognised form of identification allocated to businesses in New Zealand. All New Zealand government agencies are required to recognise the NZBN within prescribed timeframes.

The Personal Property Securities Amendment Regulations 2018, which came into effect on 1 October 2018, included the requirement to provide the NZBN for debtor organisations (excluding trusts, partnerships and sole traders) when registering or amending a financing statement.

This means the following entity types, as the debtor organisation, must now have an NZBN included in financing statements:

  • Companies registered in New Zealand
  • Incorporated societies
  • Charitable trust boards
  • Industrial and provident societies
  • Credit unions
  • Friendly societies
  • Building societies
  • Limited partnerships
  • Public sector entities (where the public sector entity has been assigned an NZBN).

The regulations provide a two-month transition period beginning 1 October 2018 for the inclusion of the debtor organisation’s NZBN in financing statements registered before this date.

We have inserted the debtor organisation’s NZBN in financing statements where we could match the debtor name, number and organisation type in the relevant entity register e.g. for a company, the Companies Register.

In the first week of October the Registrar will email the secured parties a list of the financing statements in which the NZBN has not been included.

Secured parties have been emailed with a list of the financing statements in which the NZBN was not able to be included. These need to be amended to include the NZBN by 30 November 2018, as required by the Regulations.

To add an NZBN in a financing statement

  1. Go to the ‘View Financing Statement’ screen by opening your financing statement.
  2. Select the ‘Amend Financing Statement’ option from the ‘Maintain’ drop-down menu.
  3. Enter the financing statement PIN.
  4. On the ‘Amend Registered Financing Statement’ screen, click on the ‘Debtor Details’ tab.
  5. Click the ‘Edit Debtor’ button next to the debtor to which you wish to add the NZBN. Then click on the ‘Change’ link.
  6. You’ll be provided with a look-up option. Enter the debtor organisation name, and all organisations with that name will be presented in a drop-down list. Once you’ve selected the correct organisation, PPSR will automatically populate the name, incorporation number and the organisation’s NZBN.
  7. Click the ‘Save’ button.
  8. Click the ‘Next Step’ button to move to the next tab or go to the ‘Review’ tab.
  9. Click the ‘Register’ button to complete the changes to the financing statement.

For information about NZBN, please visit www.nzbn.govt.nz

4. Searching PPSR

The new PPSR now provides a debtor NZBN search, similar to the debtor incorporation number search.

Please be aware, however, that financing statements registered prior to 1 October 2018 may not contain NZBN information. As mentioned above, the Registrar has included the NZBN in active financing statements only where the name, number and organisation type matches the details in the register where the organisation is registered (for example, the Companies Register).

You should, therefore, consider searching using both the incorporation number and NZBN. Search results will include registrations that contain either or both of these numbers.

New Zealand Companies Office

View transcript

Transcript

Duration: 3:44

Audio

Welcome to this short video on how to search the PPSR. If you're planning to both search and register on the PPSR, you'll need a RealMe username and password. If, however, you're only searching the register, you can also use social media to log in. This option is available to individual account users only.

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Facebook or google

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For this video, we'll log in with RealMe.

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Clicking log in button

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On the dashboard menu, you'll see there are five types of search you can make. For this video, we'll be making a Debtor Organisation search.

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Clicking Debtor Organisation

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On the Debtor Organisation Search screen, first confirm that you are conducting the search for a legitimate reason. Now you can enter your search criteria. At a minimum, you must enter one of the following-- organisation name, incorporation number, or New Zealand Business Number. Being an exact match search using more than one criteria will refine your results that may not return all of the financing statements listed in the debtor organisation. Therefore, we recommend you make separate searches for organisation name and incorporation or NZBN number. If you choose to enter further criteria using the advanced search fields, please be aware that this will narrow down the search results.

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Advanced search option

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When you have entered the search criteria, click on the Proceed to Payment button.

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Bottom right

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Select your preferred method of payment. You have a choice of three options-- credit, debit card, and internet banking. Direct debit is also available, but you need to set this up beforehand. We're going to select Direct Debit. The information you enter as a reference for this transaction will appear on your invoice.

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Clicking process payment

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Once payment has been made, you'll arrive at the Debtor Organisation Search Results screen, where you can see a summary of the search and a full list of search results. Here, you can download, print, or email the results list and the financing statement details in either PDF or Excel formats. Financing statements can be selected individually or all together. To view the details of a financing statement, click on the Registration Number hyperlink. From the View Financing Statement screen, you can also email, download, and print each statement. To return to the Debtor Organisation Search results screen, please click Cancel in the left bottom corner of the screen. If you wish to make another search, click on the Search Again button. To view your recent search history, click on the Visit My Recent Searches link.

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My recent searches list

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Search results are kept for a period of 14 days. The search results are accurate as at the date and time of the initial search. By clicking on the search ID, you may view your search results. All users for your organisation can view the organisation's search history from the dashboard, or by selecting My Tools and My Recent Searches. If you have any questions about searching the register or anything to do with the PPSR, contact the Companies Office. Check out our Contact Us page for details.

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Logo, New Zealand Companies Office, Personal property securities register. ppsr.govt.nz

TXTB4UBUY

The TXTB4UBUY service has been replaced by a mobile-friendly online search. For more information, check out our new video.

New Zealand Companies Office

View transcript

Transcript

Duration: 3:20

Audio

Welcome to this short video on how to make a quick search for motor vehicles on the PPSR.

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website on mobile phone

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If you wish to search the PPSR as an individual user, you can now log in with your Google or Facebook username and password. If you are an organisation, please use RealMe to log in. For this video, we'll be logging in with Google.

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Choose an account

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Once you've logged in, you'll be taken to the register new user screen.

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Scrolling down new user screen

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You'll be asked for your name, address, and contact details.

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Filling in contact information

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Check your user details, and then if necessary, confirm that you've read and agreed to the terms and conditions and privacy statement, and click on Create. Registering is something you will need to do just once. You'll be taken straight to the Motor Vehicle search screen. First, confirm that you are conducting the search for a legitimate reason.

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Ticking privacy statement box

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Then enter the necessary information, registration number, vehicle identification number, and chassis number. You should provide as many of the identifying numbers as you can. The search will return financing statements for any of the numbers you've entered.

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Clicking proceed to payment, breakdown of fees, fee details

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On the payment screen, you have a choice of three options, credit card, debit card, and internet banking. Direct debit is also available, but you need to set it up beforehand. If you choose to pay by credit card, tick Retain Credit Card for Future Payment. This will speed things up the next time you need to search.

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Using drop down to select credit card

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Enter your credit card details

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Typing credit card information and clicking red submit button

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and click Submit.

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Search results appear

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Once you've completed payment, you'll be taken to the search results screen where you can see a summary of the search. On this occasion, the search has produced no results. With our new mobile friendly search, you can immediately download, print, or email a list of the results in PDF format. To make another search, click the Search Again button. You can view your recent searches by clicking on the Visit my Recent Searches link at the bottom of the screen.

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My recent searches, date, type, criteria

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Your search results are saved for a period of 14 days. The results are accurate as at the time and date of the search. By clicking on the search ID, you may view your search result again.

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Clicking menu, dashboard, my tools, recent searches

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You can also access your search history from your dashboard under My Tools, and My Recent searches. If you have any questions about the quick search service or anything to do with the PPSR, contact the Companies Office.

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N.Z.B.N. business

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Check out our Contact Us page for details.

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Logo, New Zealand Companies Office. Personal Property Securities Register. ppsr.govt.nz

All help topics

Getting started 9 guides

To register or search on the PPSR, you or your organisation must have an online services account. Find out more about the register, how to log in, set up your account, and create a secured party group.

See all 9 guides for Getting started

Managing your online services account 5 guides

Your PPSR online services account allows you to update and manage your personal and organisation information, including contact and payment details, and passwords.

Searching the PPSR 9 guides

Registering on the PPSR 11 guides

Information for debtors and consumers 4 guides

If you’re buying valuable used goods, or have bought something on hire purchase, leased property, or taken out a loan, you should know how the PPSR works, and how it can help you.

Paying PPSR fees 2 guides

Find out the fees for the online services you use on the PPSR, and your payment options.